how to add a signature at the bottom of an email for outlook

You can use HTML and inline CSS styles to format the text. The maximum length is 5,000 characters, including any HTML tags and inline Cascading Style Sheets (CSS). Here's the formatting that you can use in your disclaimer text. In the Exchange Management Shell, you use the ApplyHtmlDisclaimerTextLocation parameter with the value Append (default) or Prepend. In the EAC, you select the action Append the disclaimer or Apply a disclaimer to the message > prepend a disclaimer. You can choose whether to insert the disclaimer at the beginning of the message (prepend), or at the end of the message (append). Signature - uses unique data for each employee This message was sent to the Sales discussion group. Employees who receive such an email must notify their supervisor immediately. If you have received this email in error, please notify the system manager.Įmployees are expressly required not to make defamatory statements and not to infringe or authorize any infringement of copyright or any other legal right by email communications. This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. Note: The examples in this topic are not intended for use as-is. Looking for procedures? See Procedures for mail flow rules in Exchange Server. For more information about mail flow rules, see Mail flow rules in Exchange Server. To apply multiple disclaimers to the same message, you need to use multiple rules. You can also define exceptions that prevent the disclaimer from being added to messages (for example, messages from specific senders, messages sent to specific recipients, or messages that already contain the disclaimer). You can configure the rule to apply the disclaimer to all messages (no conditions), or you can define conditions that determine when the disclaimer is added (for example, when the sender is a member of a specific group, when the message includes specific words or text patterns, or outgoing messages only). To create a disclaimer, you create a mail flow rule (also known as transport rule) with an action that adds the specified text to email messages.

You might be required to do this for legal, business, or regulatory requirements, to identify potentially unsafe email messages, or for other reasons that are unique to your organization. You can add an email disclaimer, legal disclaimer, disclosure statement, signature, or other information to the top or bottom of email messages that enter or leave your organization.

How to add a signature at the bottom of an email for outlook